Job Description

Role Summary: The Accounting Assistant will be responsible for Accounts payable and Accounts receivable, working with accounting software, conducting accounting tasks, finance-related duties, and bookkeeping responsibilities.

Location: 2001 E Lake Mary Blvd. Sanford, FL 32773 

Shift : Monday-Friday 8:00am-5:00pm.

Pay : $17-$20/hour based on experience.

Benefits:

• Potential Monthly Departmental Bonuses
• Medical
• Dental
• Vision
• Paid Time Off (PTO)
• 401(k) with Company match
• Holiday Pay
• Supplemental Insurances (Cancer, Critical Illness, Accident, Short Term & Long Term Disability, Life Insurance)

Summary of Responsibilities

• Post outlier invoices from the previous day.
• Post current day credit card invoices; review and clear unposted invoice queue.
• Process and apply customer payments including checks, credit cards, and ACH.
• Create and send customer invoices and Pro Forma invoices as needed.
• Reconcile accounts receivable ledger to ensure all payments are accounted for.
• Monitor and manage the Accounts Receivable inbox.
• Review and manage insufficient, expired, or expiring credit card authorizations.
• Process credit memos related to sales tax corrections or other adjustments.
• Perform EDI uploads notify relevant personnel.
• Reconcile freight invoiced to customers vs quoted by carrier vs billed by carriers.
• Assist with customer service inquiries regarding payments and balances.
• Maintain accurate customer payment and credit history documentation.
• Prepare and route internal complaint documents for approval and follow-up.
• Receive, review, and verify incoming vendor invoices.
• Enter vendor bills into NetSuite accurately and timely.
• Route invoices for approval based on company approval hierarchy.
• Collaborate with purchasing, receiving, and other departments to resolve issues.
• Communicate with vendors about payment status or documentation needs.
• Escalate discrepancies or unresolved issues to the AP Supervisor or Accounting Manager.

Required Skills

• Data entry skills along with a knack for numbers.
• High degree of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Strong customer service orientation and problem-solving mindset.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Proficient in Microsoft Office Suite (especially Excel) and accounting systems.
• Familiarity with bank portals and financial reporting tools is a plus.
• Able to operate related office equipment (computer, 10-key, copier).

Experience Requirements

• At least 1 year of experience in an accounting, accounts receivable or cash reconciliation based role

Education Experience

• High School diploma or GED equivalent; some college coursework in accounting preferred.

Physical Demands

• Work is predominately preformed in an office environment and requires the ability to operate standard office equipment and tools including a computer, keyboard, and mouse.
• The ability to sit for extended periods of time and perform repetitive motions, including movements of the wrists, hands, and/or fingers, as well as stand, reach, squat and lift small parcels, packages, and other items, as necessary.
• Work requires the ability to read and analyze data using various documents and spreadsheets.
• The employee may be required to lift up to 25 lbs.
• Reasonable accommodations to these requirements can be made to applicants with qualified disabilities.

Equal Employment Opportunity

At Online Labels Group, we don't just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Online Labels Group is proud to be an equal opportunity workplace to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

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